ASAP - Administration & Finance Coordinator (m/f/d)

As Administration & Finance Coordinator, you will play a central role in ensuring accurate financial administration while helping to maintain efficient day-to-day business operations. Working closely with leadership, external partners, and internal stakeholders, you will contribute to financial controls, reporting activities, administration, and process optimization.

Our client is a well-established international membership-based organization headquartered in Zurich. Operating in a highly professional and collaborative environment, the organization supports a global network of stakeholders and relies on strong operational and financial processes to deliver its mission effectively. The team is seeking a hands-on finance and operations professional who enjoys balancing accounting responsibilities with wider business support activities

Description

Business Operations & Administration (50%)

• Coordinate day-to-day office operations and administrative activities
• Support leadership with meeting planning, governance activities, travel and documentation
• Manage supplier relationships, contracts and service agreements
• Coordinate employee administration and payroll processes
• Maintain operational procedures, templates and internal records
• Organise meetings, events and stakeholder communications
• Support process improvements and business projects

Finance Administration (50%)

• Process supplier invoices and employee expenses
• Support accounts payable and receivable activities
• Prepare payment runs and maintain accounting documentation
• Perform account reconciliations
• Support month-end and year-end closing
• Assist with budgeting and reporting
• Coordinate VAT documentation and audit requests
• Liaise with external accountants and tax advisors

Profile

• Bachelor's degree or equivalent qualification in Accounting, Finance, Business Administration, or a related discipline.
• Fluent English, both written and spoken.
• German language skills would be considered a plus.
• 1-5 years of experience as Executive Assistant, Senior Team Assistant, Office Manager, Operations Coordinator or Finance Administrator
• Experience supporting finance-related administrative processes and travelmanagement
• Exposure to AP/AR, invoice processing, expense management or bookkeeping
• Knowledge of Swiss VAT processes is a strong advantage
• Strong organisational and coordination skills
• Excellent attention to detail
• Comfortable working with Excel and ERP systems

Job Offer

• Diverse position with exposure to both finance and operations.
• International working environment with broad stakeholder interaction.
• Opportunity to contribute to process improvements and organizational development.
• Collaborative team culture with close interaction across functions.